Office Manager Position Opening

 

The Museum of the Cariboo-Chilcotin is looking for a highly motived individual for the position of Office Manager to maintain the administrative side of the Museum and support the collection work where needed. This is a full-time position, with competitive wages for a 1 year contract with the possibility of an extension based on funding and performance.

 

Position Title

  • Office Manager

 

Job Requirements

 

  • Secondary school graduation or equivalent.
  • Experience providing administrative and financial support services for a group of staff.
  • Experience leading others.
  • Knowledge of standard office procedures.
  • Minimum 3 years experience in office administration; a combination of education and/or experience. Staff supervision is an asset.
  • Legally entitled to work in Canada.
  • Valid BC Drivers License
  • Experience in project/office management;
  • Proficient in Microsoft Office software and other computer applications;
  • Knowledgeable in the use of social media
  • Strong written and oral communication skills
  • Ability to work as a team or independently
  • Excellent research, organization, interpersonal, and communication skills;
  • Enthusiasm in promoting local history, heritage, and culture;

 

Accountabilities

 

  • Provide reception services, answer questions, and research using the Museum catalog and archives on behalf of visitors and clients;
  • Support the museum coordinator with projects, including research services in the archive and reference library as needed
  • Tracking of visitor statistics and maintaining lists of society membership;
  • Open and close the museum on days of work and follow day-to-day procedures
  • Ensure that the content of the website and social media are up to date;
  • Determine the need for, recommend the purchase of, and coordinate the installation of furniture, equipment and telecommunications products, including personal computers, software, telephones and faxes.
  • Monitors the inventory of supplies, equipment and furniture and orders as required.
  • Coordinates office and works with facilities management staff regarding building maintenance services and accommodation requirements.
  • Correspond by telephone, email, social media, and web inquiries as needed;
  • Prepares and/or oversees the preparation of documents such as reports, spreadsheets, and briefing notes by using desktop tools such as Word, Excel, PowerPoint, Outlook; and drafts replies to routine correspondence.
  • Develops, implements and updates the administrative framework for the museum ensuring the full scope of administrative services are provided to program staff and provides guidance and problem solving on administrative issues.
  • Participates in budget development with the Treasurer by reviewing previous years’ expenditures, anticipating future program and/or project needs and the impact on the administrative budget (i.e., salary, travel, training, office supplies, and equipment) and recommending administrative budget needs and expenditures.
  • Coordinates financial activities (budget tracking, contract administration, accounts payable, purchasing)
  • Functions as the museums administrative resource for human resources, payroll and leave management matters including consulting with the board of directors.
  • Manage and assist with projects;
  • Other tasks as required.

 

Application Deadline

  • Friday 7 June 2019

 

Required Documents

Please send a resume and cover letter via email to the Museum Coordinator at mcc@wlake.com in advance of the deadline or drop them off at the Museum of the Cariboo Chilcotin at 1660-B Broadway Ave S. Williams Lake.

 

We thank all applicants for their interest – only those selected for an interview will be contacted following the application deadline.

 

 

Project Assistant Positions Opening

 

The Museum of the Cariboo-Chilcotin is looking for two highly motived individuals for the position of Project Assistant to complete conservation tasks with the Museum and support the Museum staff where needed. This is a full-time position, with competitive wages for 1 year contracts with the possibility of an extension based on funding and performance.

 

Position Title

  • Project Assistant (1 year contract)

 

Job Requirements

  • Post-secondary education and/or a combination of experience
  • Valid BC Drivers License
  • Legally entitled to work in Canada

Job Skills

  • Experience working in the GLAM (Gallery, Library, Archives, and Museums) is an asset.
  • Experience working with artifacts, creating catalog reports, and writing digital records to develop statistics and other data relating to the collection is an asset not a requirement.
  • Conservation or restoration experience/knowledge is an asset
  • Advanced skills with Microsoft Office
  • Strong written and oral communication skills
  • Able to work effectively in a team environment, multitask, and problem solve
  • Able to work with databases to enter photos, metadata, sound, etc.
  • Photography experience preferred
  • Manage sensitive information and maintain confidentiality
  • Excellent organization, interpersonal, and communication skills
  • Enthusiasm in promoting local history, heritage, and culture
  • Ability to demonstrate interpersonal skills in an effective manner
  • Perform other related duties as required.

 

Application Deadline

  • Friday 7 June 2019

 

Required Documents

Please send a resume and cover letter via email to the Museum Coordinator at mcc@wlake.com in advance of the deadline or drop them off at the Museum of the Cariboo Chilcotin at 1660-B Broadway Ave S. Williams Lake. We thank all applicants for their interest – only those selected for an interview will be contacted following the application deadline.